Executive Assistant

Executive Assistant

The eBay Legal Department is seeking a Legal Executive Assistant to provide support to eBay’s Senior Vice President and Deputy General Counsel, and the US Litigation team. The ideal candidate will be someone who is detail-oriented, highly organized, comfortable with technology, discreet and adept at multi-tasking. Primary job responsibilities include:
* Heavy management of SVP calendar; prioritize and schedule (and reschedule) meetings.
* Project management experience with assisting SVP’s to-do list and seeing them through.
* Arrange SVP’s travel plans and itineraries.
* Monitor SVP’s email and keep him alert of highly-sensitive items.
* Assist in drafting correspondence, memoranda and other work product.
* Scheduling (Microsoft Outlook) & coordinating meetings and events (e.g. catering orders, video conference coordination, other logistics).
* Partnering and networking with other administrative assistants in order to manage calendars, obtain information, and solve problems.
* Working on operational matters such as budgeting & organizational charts (e.g. monthly/annual budget exercises). Providing day-to-day administrative support for teams/assist with various company systems.
* Editing and formatting correspondence, spreadsheets and presentations.
Partnering with Accounts Payable to ensure timely payments and resolve payment issues for settlements and outside counsel/vendors.
* Intake, Processing, Tracking and Routing high volume of Lawsuits, Subpoenas and other Legal correspondence and documents.
* Maintaining group calendars and meetings; assisting with travel arrangements, conference registrations and expense reports.
* Working with external partners and vendors (e.g. outside counsel).
* Planning and coordinating team meetings and events.
* Maintaining knowledge as to the whereabouts of team members, how to reach them (e.g. redirecting requests to team members who are traveling or unavailable).
* Assisting with special projects as they arise.

Job Function: Legal