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Computer Sciences Corporation - Annapolis Junction, MD US
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SOURCEfire, Inc., (Nasdaq:FIRE), a world leader in intelligent cybersecurity solutions, is transforming the way Global 2000 organizations and government agencies manage and minimize network security risks. We are seeking a top-notch Executive Assistant to provide high-level administrative support to the CEO and other SOURCEfire Executives. This position is based at our Worldwide Headquarters (HQ) in Columbia, Maryland. The Executive Assistant will be extremely proactive with a professional, courteous and approachable demeanor in all interactions; possess superior interpersonal relations skills will all levels of staff, customers, vendors, etc.; multicultural sensitivity; and sound judgment and discretion. The Executive Assistant will have a thorough understanding of SOURCEfire’s overall organization, including its management and operating structure, policies and procedures, and above all else, abidance to our Firemen Principles which guide us in all we do.
Responsibilities include: Perform overall calendar management to include scheduling appointments, meetings, and outside professional obligations; and keeping the executive on-track daily. This function requires forward thinking; anticipating conflicts and resolving issues; communicating changes; and remaining abreast of all organizational events, meetings and HQ visitors in order to schedule the executive’s time appropriately. Monitor executive’s email, prioritize requests, and respond on behalf of the executive when appropriate. Prepare the executive daily for all appointments and meetings to include performing necessary research or tasking the relevant CHF office, as appropriate, to prepare background information; having information and/or materials ready in advance; anticipating needs and requirements and planning accordingly. Serve as the main point of contact for Sourcefire’s Board of Directors and provide support to include: plan and manage board and committee meetings annually; coordinate travel arrangements; prepare monthly report for Board of Trustees summarizing country program news and events; track board compliance with bylaws and governance standards; and prepare information for the board as requested. Arrange all domestic and international travel, including hotel and transportation accommodations, meeting logistics, and preparing detailed daily itineraries. Reconcile travel expenses and prepare reimbursement requests. Review and reconcile the Executive Office’s budget on a monthly basis. Analytical aptitude and strong mathematical skills are critical for this responsibility. Screen all incoming calls; read and route incoming mail; compose correspondence; and prepare outgoing mail. Greet visitors and important guests and escort them to their destination. Provide support as needed (transportation, meals, photocopying, etc). Plan and manage logistics for executive-level and organizational-wide meetings and events. Record meeting minutes when needed. Required Skills
Bachelor’s degree and a minimum of 5 years experience as an Executive Assistant supporting executives and board members. Equivalent combination of education and experience considered. Ability to travel overseas with Executive Office when needed Understanding of organizational budgets and financial information is needed. Analytical aptitude and strong mathematical skills are a must. Familiarity with international development, and mergers and acquisitions required. Advanced computer skills in MS Outlook, Word, Excel and PowerPoint. Experience with Sharepoint preferred. Knowledge of Federal Security Clearance processes strongly preferred. Ability to work independently, prioritize daily work, and multi-task with minimal supervision in a fast-paced environment. Fluency in English with excellent oral and written communication skills. Fluency in a second language is a plus. U.S. Work Authorization. Positive can-dp attitude with a willingness to help others is imperative. Ability to deal with ambiguity and change while remaining flexible is essential Job Location Columbia, MD, US. Position Type Full-Time/Regular Salary US Dollar (USD)
