Secretary II

Secretary II

Secretary II
Location: Maryland
Job Code: 65
# of openings: 1

Description
Phacil is looking for candidates for a Secretary II position to support an important government customer in Rockville, MD. We are looking for candidate who are interested in full-time, part-time and short-term.
Clearance Requirements
Ability to become and remain cleared for employment based on a government security background check
Scope
This position will provide a variety of higher level office support services to the government customer. Responsibilities will include, but are not limited to:
Support the office workload tracking and Time & Attendance documentation requirements by accurately and efficiently entering or revising the data provided into the online automated payroll system.
Support the office records management requirements by accurately and efficiently entering data and documents into the automated central record system.
Supports the office communication and meeting requirements by accurately and efficiently utilizing the GroupWise system to e-mail staff in order to obtain or provide information, or use the GroupWise scheduling calendar software feature to research the availability of staff for meetings and arrange for their attendance at a meeting.
Support the office meeting requirements by accurately and efficiently utilizing the Conference Room Scheduler to locate and reserve meeting space.
Support the office planning and tracking requirements by accurately and efficiently creating or revising data in automated spreadsheets, using the software with a 95% accuracy in the data, formats and formulas in the appropriate cells, to achieve the customer’s intended functionality of the spreadsheet.
Support the office preparation of computer presentations by accurately and efficiently creating and/or updating materials using PowerPoint.
Support the office government business travel documentation and reservation requirements for staff by accurately and efficiently preparing related federal travel authorization documents, travel vouchers, itineraries, trip reports, and making reservations.
Support the office disposition of official records in accordance with the office’s established records disposition schedule and processes.
Perform sorting of the office incoming mail and the distribution thereof to the appropriate staff, which includes identification and attachment of the appropriate documents the staff will need for reference in order to respond to the mail item (if applicable).
Support the office correspondence and document processing requirements by accurately and efficiently proof-reading the staff’s documents and identifying text, document formats, etc., which do not comply with established guidance for the formats, processes and control of agency documents and correspondence.
Support the office record keeping requirements by accurately and efficiently creating, developing and improving appropriate manual or automated filing, record and document indexing and control systems.
Support the office’s various other ad-hoc office support related service requirements by accurately and efficiently performing any other type task that the office requires.
Qualifications
2-4 years of related administrative experience
Experience with Human Resources Management systems (HRMS) preferred
Experience with Human Resources Management systems (ADAMS) preferred
Minimum of typing 50 words per minute with no more than 3 errors
Excellent verbal and proficient in Microsoft Office (Word, Excel, Access, Powerpoint), and Lotus dBase III Plus and Quattro Pro itten communications skills