Apps and Other Tech to Help Employees Log Receipts

Gina Deveney
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Expense tracking is exceptionally important for companies of all sizes, and many companies are turning to various receipt app programs to assist with this important task. Accountants depend on workers and managers to track their business-related expenses so that the company may claim tax deductions and deliver accurate financial information to business owners and stakeholders. Receipt app software makes it far easier for traveling executives and local workers alike to accurately file their purchases made for business purposes. This allows for accurate tracking for tax and financial reporting purposes as well as quick reimbursement when employees must pay for expenses up-front using their own funds.

Receipt app software takes many different forms. Accounting professionals are likely familiar with the standalone scanners and simple programs that allow employees to take photos of receipts for later retrieval. These programs are a very basic way to ensure that important information is not lost over time. More advanced receipt app programs feature optical character recognition software that allows them to convert the photograph into raw data. This data is likely to include the telephone number and address of the business where the transaction took place, as well as the line-item expenses listed and methods of payment. These more advanced receipt app choices are great for professionals who keep their smartphones handy at all times.

Accountants are not often tasked with retrieving the raw data stored by such receipt app programs, but advanced apps can be paired with OCR technology and receipt organizer software to allow accountants to compile reports without individually auditing each receipt. The photos previously taken allow such audits when necessary, but powerful organization programs allow for quicker access to multiple sources of data. More advanced versions of this technology can compile expense reports and even interface with banking or financial programs to issue reimbursements as needed. Accounting professionals who work with this technology should strive to ensure accuracy as much as possible.

Another emerging tech trend that's making it easier to track expenses is the use of cloud storage. Many popular expense-tracking programs combine scanner and photo receipt apps with receipt organizer software and cloud storage to ensure quick access even when employees are traveling thousands of miles away from the office. This storage solution allows accountants near-instant access to receipts for even faster reimbursement and tracking.

The combination of scanner-receipt app technology, organization software, and online storage allows an accounting team to more easily handle receipts and business expenses. These technologies can make it easier for employees in the field to make purchases without having to cart around a briefcase full of small, easily lost pieces of paper. Receipt app programs are a great way to ensure expense-report accuracy and file or prove information used for tax purposes.



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