Whether you're a marketing director working on your company's latest advertising campaign or an administrative assistant juggling supply orders and employee records, to-do lists help you stay on task and ensure you don't miss a single step. While the traditional pen and pencil list can be helpful, check out some of the best programs to keep your tasks on track.
Google Keep is available on the Web or as an Android app, and its simplicity makes it a favorite among users. Keep lets you create multiple checklists and color-coded notes, so you can keep professional duties separate from personal tasks. You can add photos or voice notes to your checklists and even create time- and location-based reminders so you never miss a deadline or meeting. Keep doesn't require you to create an account, but it does store all your information on the cloud for easy synchronization across all your devices.
Remember the Milk (RTM)
This Web-based program, which has been around since 2004, lets you create and edit to-do lists. It integrates easily with other applications, including Twitter, Google Calendar and Gmail. The program is also available as an app for iPhone, iPad, BlackBerry and Android devices. RTM allows users to set up recurring tasks or meetings, set priority levels, assign duties to other individuals and organize to-do lists by due dates. Remember the Milk program is free for basic use, but an upgrade — $39.99 per year as of 2016 — is available that provides priority tech support, bonus features and the ability to sync the program with Microsoft Outlook.
Todoist lets you set recurring tasks, sync in real time, assign categories, manage priorities and share your lists with others. The program is available on the Web, as a desktop app for Windows and OSX, for Android or iOS, as add-ons for Chrome or Firefox, or as a plug-in for email applications, including Outlook and Gmail. As of 2016, a $28.99 per year premium account gets you email or mobile notifications and reminders based on your lists and priorities.
While you might think of Microsoft Outlook as only good for emails and calendars, this program can also handle to-do lists. It's likely that many of your tasks or priorities originate from client or co-worker emails, so this system makes it easy to integrate your to-do lists with your calendar and correspondence. The program syncs over many devices for easy access. If you don't already have the program, the latest standalone version costs about $110 to purchase.
Wunderlist lets users create lists, set up timed reminders, establish recurring duties, add notes and separate tasks into categories. The app is easy to customize according to your preferences, and it allows sharing with others. The program is available as a Web-based app or for Android or iOS. For a monthly fee — $4.99 as of 2016 — you can upgrade to the Pro version, which provides full security features and allows you to assign tasks to other users or upload files to the program.
Toodledo is available for free as a Web-based program that allows users to organize tasks or manage projects using folders, tags and subtasks. A "hotlist" lets you prioritize items with fast-approaching deadlines, and it's easy to collaborate on tasks with other individuals or groups. Print-outs are designed to fold into small booklets for easy reading. The app is available for download for iOS users for $1.99 as of 2016, while a Pro version — costing $14.95 per year — lets you track the progress of your goals or track priorities and tasks by location.
When it comes to planning, prioritizing and taking action, to-do lists make easy work of organizing your projects, as well as your life. Whether you access them on your computer, tablet or phone, these six programs offer plenty of features to help you manage your projects and daily duties without breaking the bank.
Photo Courtesy of tua ulamac at Flickr.com