Associate IT Project Manager

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICTR

Job Summary:

Associate IT Project Manager - VICTR

This is a full-time/exempt term position lasting six months to one year.

JOB SUMMARY

Performs project management support and analysis with some guidance. Works with customers to understand and analyze operational procedures, information requirements, transaction processing, utilization and/or reporting needs.

KEY RESPONSIBILITIES

• Coordinates and oversees all phases of the project.

• Ensure timely completion of tasks in line with project objectives.

• Provide customers and leadership support through project management.

• Provides leadership, expertise and guidance on strategic business change projects.

• Leads business change and defines business requirements and processes on projects.

• The responsibilities listed are a general overview of the position and additional duties may be assigned.

About the Department

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit ~~~/.

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TECHNICAL CAPABILITIES

Project Communications (Novice)

• Possesses sufficient fundamental proficiency to successfully demonstrate project communications in practical applications of moderate difficulty. Demonstrates fundamental command of the language and grammar. Clearly and effectively transmits basic ideas and information to others. Expresses technical information clearly. Demonstrates the ability to write in a clear, detailed,

and comprehensive manner. Demonstrates an understanding of effective composition.

Project Coordination - (Novice)

• Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories.

Project Issues Management (Novice)

• Possesses sufficient fundamental proficiency to successfully demonstrate Issues Management in practical applications of

moderate difficulty. Keeps control of all action items and the planned completion dates, and efficiently reports status and

resolution to management.

Project Planning - (Novice)

• Demonstrates ability to realistically anticipate resource needs, identify and break work down into discrete and measurable

tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for the continuum of projects. Appropriately matches equipment and capital resources to task demands. Reshapes project during lifecycle evolution, if needed. Demonstrates ability to break down work into manageable and measurable units, estimating time and costs appropriate to the project stage. Works with project management tools.

Business Analysis - (Novice)

• Has participated in requirements analysis. Helps collect business requirements and prepare business specifications.

• Has assisted in the preparation of the various worksheets and summary reports.

• Has experience, training, direct exposure, or past experience working with Business Requirements Definition tasks. Familiar with the steps necessary to complete a Business Requirements Definition for simple systems for systems analysis and design, quality assurance and/or applications testing.

BASIC QUALIFICATIONS

• Bachelor's Degree (or equivalent experience) (Required)

• < 1 year relevant industry (Required)

Additional Information:

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends. This position may also have the opportunity to work remotely.

Vanderbilt University Medical Center TempForce (TempForce) was created to connect temporary talent to areas throughout the Medical Center. TempForce places diverse and skilled personnel to departments across the Medical Center. In any given year, TempForce fills a wide variety of temporary requests including pharmacists, administrative/clerical roles, medical assistants and more.

We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

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Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled